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Police Records Manager

Carpentersville, Illinois



Carpentersville Police Department

1200 L. W. Besinger Drive

Carpentersville, IL 60110-2099

Phone: 847-551-3481  

Website: http://vil.carpentersville.il.us  



Salary: $38,000 - $48,000 

Population: 34,000

Sworn Officers: 65

Application Deadline: 8/5/05







The Records Manager supervises the overall operations and activities of the Police Department Records Section and accomplishes all records management functions. 


He or she exercises direct supervision of assigned clerical personnel and is responsible for training, shift scheduling, authorizing overtime, establishing work goals, preparing employee performance evaluations, conducting internal or citizen complaint investigations, providing corrective counseling, and initiating or recommending disciplinary action. 


The Records Manager ideally possesses specialized knowledge of police records operations and computerized law enforcement information systems, including C.A.D. and traffic and parking citation management systems.  He or she reports to the Day Shift Commander. 



The Record Manager’s major duties and responsibilities include the following:

  1. Oversees, coordinates, and performs the collection, maintenance, retrieval, and distribution of official law enforcement documents and information in accordance with federal and state laws and department policies.

  2. Develops, revises, and implements policies and procedures to ensure compliance with statutes affecting police department records functions, including confidentiality and release of records and criminal history information.

  3. Serves as department custodian of records, managing responses to discovery motions in criminal and civil cases, directing responses to all requests for release of records and information, and testifying in court as required.

  4. Prioritizes, assigns, supervises, and reviews the work of Records Section personnel.

  5. Reviews records and reports for accuracy, completeness, and conformance to applicable laws, policies, and department standards.

  6. Assists the Chief of Police with budget preparation and projections.

  7. Performs related duties and responsibilities as required.

  8. If bilingual, assists employees in communicating with non-English speaking citizens.


  1. Considerable knowledge of laws and procedures pertaining to records management.

  2. Knowledge of current information technology procedures concerning electronic records security, retention, and destruction.

  3. Proficiency in use of Microsoft Office software applications.

  4. Associate degree from an accredited college in business administration, office management, or related area.

  5. Minimum of two years of office management or responsible clerical record keeping experience, including experience supervising clerical activities; or equivalent combination of education and experience that provides the required skills, knowledge, and abilities.

  6. Experience in law enforcement records management and fluency in Spanish are highly desirable.

  7. Valid Illinois drivers license.

  8. Ability to pass comprehensive background investigation.

To Apply:


Village employment applications are available at:





Please send application, cover letter, and current résumé to:


Curt Borman, Assistant to the Chief

Carpentersville Police Department

1200 L. W. Besinger Drive

Carpentersville, IL 60110-2099



The Police Department must receive all items no later than

5:00 p.m. on August 5, 2005.



The Village of Carpentersville is an equal opportunity employer.




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