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Police Records Assistant

Cary, Illinois



Village of Cary

655 Village Hall Drive

Cary, IL 60013

Phone: 847-639-1100






Salary: $37,376 - $54,195

Population: 18,271

Application Deadline: Until Filled




The Village of Cary, IL (18,271), a northwest suburb of Chicago, is seeking to fill two (2) full-time Records Assistant positions within the Police Department. The ideal candidate must have excellent oral and written communication skills, strong customer service skills and computer skills.  The position is responsible for assisting the Records Manager with maintaining the Police Departmentís records.




  • A minimum of an Associates degree in Business, Communications or related field is required.

  • A Bachelors degree and previous police records experience is preferred.

  • Ability to speak additional languages is considered a plus.

  • Candidates should posses the ability to solve problems comprehensively and perform in a fast paced environment.

  • Candidates must be able to review, comprehend and understand various types of police records and other documents relevant to the performance of the position.

  • Flexibility in working both independently and as part of a team is highly desirable.

  • Candidates also should exhibit an excellent understanding of Microsoft Office Suite with the ability to learn the Police Departmentís reporting software. 


Essential Functions

  • Maintain the privacy, security and confidentially of records information

  • Provide friendly and responsive customer service in person, via phone, email and in writing to internal and external customers

  • Maintain Police Department Files

  • Process subpoenas and related information

  • Process Freedom of Information Act requests

  • Perform data entry into police records management system

  • Perform administrative tasks and other related work as required by the Records Manager 




The salary range for the position is:


$37,376 - $54,195


Hiring salary DOQ



The Village of Cary offers excellent benefits including health insurance, life insurance, dental/vision insurance, vacation/sick/personal leave and IMRF pension.



How To Apply


Interested candidates should submit a resume and cover letter to:


Hard copies or faxed resumes will not be accepted.  Candidates should reference Police Records Assistant in the subject line of the email. 


Position is open until filled, however, review of applications will begin immediately.


The selected finalist will be required to successfully pass a pre-employment criminal background check, reference check and post offer medical physical with drug screening.



For more information about the Village of Cary,

please visit our website at:




The Village of Cary is an Equal Opportunity Employer











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4884   2/7/14-3/11/14