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Property Evidence Custodian

Elgin, Illinois


City of Elgin

150 Dexter Court

Elgin, IL 60120

Phone: 847-931-6049 

Fax: 847-931-5906    




Salary: $51,321 - $68,776

Population: 105,000

Sworn Officers: 188

Application Deadline: 4/14/15




Position is responsible for the security and control of non-agency owned property and evidence acquired through the daily law enforcement operations. Primary assignments are to receive, log, classify, barcode, store, dispose, destroy and release property and evidence to its lawful owner. Associated tasks require case research, court testimony, and extensive contact with officers and property owners.




  • Maintain the evidentiary value and integrity of all evidence; perform accurate case intake, verify system entry, inspect packaging in accordance to the standards, and preserve the chain of custody.

  • Responsible for the chain of custody which includes security, storage, maintenance, release, and disposal of all logged property and evidence generated from police activity.

  • Serve as the property and evidence liaison between police department personnel and court officials, attorneys, law enforcement agencies, and the public.

  • Communicate with crime victims, family members, and suspects regarding property and evidence matters.

  • Research, analyze and determine the rightful owner of property, evidence, and found items; provide notification to property owners, schedule appointments, release of items, and compose written correspondence, as necessary.

  • Perform investigative research on cases to determine the appropriate disposition based on court documentation and collaboration with the case officer.

  • Process paperwork and perform filing functions, as needed for appropriate retention.

  • Conduct local and LEADS/NCIC computer file searches and queries on weapons and other items of evidence for information; perform FOID background checks on firearm owners prior to transfer and release.

  • Coordinate the submittal of evidence for testing; provide the transportation of evidence to the forensic laboratory.

  • Coordinate the destruction or auction of property and evidence; provide the transportation of items to the appropriate disposal facilities.

  • Present credible testimony in judicial and administrative proceedings.

  • Train, assist and advise police department personnel in the proper evidence procedures, packaging requirements, laws, and case status.

  • Ensure the property evidence room is organized, safe, and clean.

  • Perform such other duties as may be required by state law, city ordinance, department policy or as may be assigned by a supervisor.

  • The list of functions is not meant to be construed as being all inclusive. Duties may occasionally be deleted or additional duties may be assigned permanently or temporarily in order to accomplish departmental and city objectives.



  • High school diploma or G.E.D.; college degree preferred.

  • Minimum of five years law enforcement experience; inventory and property control experience desired.

  • Possess a valid driverís license.

  • Ability to work with minimal supervision.

  • Possess superior time management skills.

  • Effective oral and written communication skills.

  • Possess exceptional organizational skills.

  • Familiarity with court procedure, to include testifying.

  • Ability to lift 50 pounds or more and use a ladder to perform essential job functions.

  • Available to work weekends, on short notice.

  • Extensive and demonstrative knowledge on the use of MS office suite, electronic e-mail systems and the use of computers.











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3397   4/7/15-4/14/15