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Police Records Clerk (Part-Time)

Park Forest, Illinois

 

Village of Park Forest

350 Victory Drive

Park Forest, IL 60466

Phone: 708-283-5603 

Fax: 708-503-8560    

E-mail: dcarreras@vopf.com
Website: www.villageofparkforest.com

 

Salary: $16.85 - $18.05/hour

Population: 21,000 

Sworn Officers: 45 

Application Deadline: 5/2/12

 

 

 

Position Summary:

 

This is clerical work of complexity and variety in the police department.  Work involves the responsibility for police records and clerical office functions requiring detailed knowledge of Village and State codes, ordinances and departmental procedures.  Work involves responsibility for the maintenance of records and files, verifying, coding and entering computer data, completion of related reports, and provision of general clerical and typing support.  Work is performed under general supervision within the framework of established procedures, policies, rules and regulations.  Work is reviewed through observation and conferences with supervisor.

 

     

Responsibilities and/or abilities will include,

but not be limited to, the following:

  • Creates, enters, cancels and updates arrest records, incident reports, warrants and court dispositions requiring a high    degree of accuracy.  Scans reports as well as verifies and cross checks information before entering records.  Locates missing data for inclusion and ensures accuracy and completeness of information prior to coding and entering into appropriate databases, records and files.  

  • Entering Parking tickets, moving violations in computer data base

  • Answering all incoming calls and assisting callers.  Assisting customers who come to window    with payments, questions, copies of police reports, etc.

  • Assists the public by searching files, databases, reports and other records, providing information in accordance with departmental policies and existing state laws.  Maintains police records or inquiries.

  • Maintains permanent records and files and appropriate correspondence files, indexes records,  documents and related material.  Searches databases for information or verification requested.

  • Records and maintains all evidence providing proper evidence trails. 

  • Maintains logs and complies data for departmental reports.

  • Promotes and maintains responsive community relations.

  • Maintains safe work areas and equipment, promptly reports work hazards, as necessary.   Reports all work related injuries immediately, complies with all safety rules and attends appropriate safety programs.

  • Performs related duties as assigned.

 

Critical Mental/Physical Requirements:

  • Ability to provide a high level of customer service.

  • Ability to file numerically, alphabetically and chronologically.

  • Ability to proofread, research files and logically organize information.

  • Ability to learn assigned clerical tasks readily and to adhere to prescribed departmental policies and procedures.

  • Ability to distinguish confidential material and apply department standards for security.

  • Ability to communicate effectively both orally and in writing.

  • Ability to operate computer equipment and various software programs.

  • Ability to maintain effective working relationships with other employees and the public.

  • Ability to make arithmetic computations rapidly and accurately.

  • Ability to maintain records and to prepare reports from those records.

 

Working Conditions:

 

The majority of work is performed in a normal office environment with little exposure to excessive noise, dust, temperature, etc. At times, the job may require prolonged sitting, typing, monitoring of a screen, etc.  The job incumbent should exercise common sense and take necessary breaks, practice proper body alignment and alert a supervisor of any discomfort, as necessary.

 

 

Position Qualifications/Skills:

  • Graduation from high school or GED and clerical experience, preferably in a police department.  The Village may accept a combination of training and experience which provide equivalent knowledge, abilities and skills.

  • Knowledge of business and English composition.

  • Knowledge of standard office practices, procedures, equipment and clerical techniques.

 

Compensation/Benefits/Hours:

 

The position has a salary range of:

 

$16.85 - $18.05 per hour depending on qualifications

 

Benefits:

  • No paid time off or medical benefits.

  • Illinois Municipal Retirement Fund pension participation per State law.

Work Hours:

 

Variety must have flexibility to work all shifts.

 

 

Application for Employment available at:

 

www.villageofparkforest.com

 

 

Please submit the Application for Employment to:

 

Denyse Carreras, Director of Personnel

Village Hall

350 Victory Drive

Park Forest, IL 60466

 

Wednesday, May 2, 2012 5:00 p.m.

 

 

 

Equal Opportunity Employer

 

 

 

 

 

 

 

 

 

 


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