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Police Records Supervisor

Park Forest, Illinois



Village of Park Forest

350 Victory Drive

Park Forest, IL 60466

Phone: 708-283-5603 

Fax: 708-503-8560    



Salary: $55,376 - $59,319

Population: 21,000

Sworn Officers: 43

Application Deadline: 6/30/15




Supervisory Accountabilities:

  • Directs the daily work environment for Records Clerks and clerical/administrative staff, and relays/explains special orders and information from the Administrative Deputy Chief and the Chief of Police.

  • Assesses work area manpower, staffing patterns and work schedules according to departmental needs.

  • Checks time, work sheets and payroll information submitted by personnel for accuracy and completeness in preparation for submission to the finance office.

  • Oversees the maintenance and updating of personnel files including employee earnings and deductions, classification, and benefit time.

  • Assesses performance of direct reports and gives advice when necessary; counsels and evaluates performance and recommends personnel actions when necessary.


Position Accountabilities:

  • Balances and reconciles daily fees collected relative to police related business, including but not limited to tickets, bonds, and vehicle seizure funds.

  • Serves as dual control oversight for petty cash, police evidence inventory and other income sources to the department.

  • Part of Senior Staff with responsibilities in organizing, researching and preparing the annual budget.

  • Establish or enhance new or existing policies and procedures to aide in the efficiency of the department and communications between all other village departments.

  • Responsible for management of departmental purchases, invoices and invoice preparation.

  • Prepares payroll summary schedules for budgeting purposes.

  • Oversees and/or orders supplies, sorts and delivers department mail.

  • Operates various office machines including calculators, copiers and computer equipment.

  • Responds to information inquiries from the public, vendors and other departments.

  • Promotes and maintains responsive community relations.

  • Maintains safe work areas and equipment, promptly reports work hazards, as necessary.

  • Reports all work related injuries immediately, complies with all safety rules and attends appropriate safety programs.

  • Performs related duties as assigned.


Critical Mental/Physical Requirements:

  • Ability to understand and provide written and oral communications.

  • Ability to recall information (e.g. procedures, regulations, etc.).

  • Ability to learn and quickly adapt to change.

  • Ability to function independently under general supervision.

  • Ability to use common sense and safe practices to accomplish work.

  • Ability to operate common office machines/equipment.


Working Conditions:


Work is performed both outdoors and indoors, mandates driving, walking, lifting and climbing. In these cases, severe weather extremes may be encountered. The job incumbent should exercise common sense and take necessary breaks, practice proper body alignment, and alert a supervisor of any discomfort, as necessary.



Position Qualifications/Skills:

*Must have experience with Police Recordkeeping.

  • Strong managerial and leadership skills.

  • Strong math and accounting skills, to include balancing and reconciling.

  • Strong organizational and prioritization skills.

  • Strong knowledge of computer software programs.

  • Ability to communicate effectively both orally and in writing.

  • Ability to work well and create a stable working environment with subordinates, colleagues, other village employees, department heads and the public.

  • Ability to adapt to change and possess the desire for continuing education where needed.

  • Excellent human relation skills.




The position has a salary range of:


$55,376 - $59,319 depending on qualifications

  • Paid time off benefits

  • Life insurance

  • Access to health and dental insurance

  • 457 retirement savings Illinois Municipal Retirement Fund pension participation per State law


Work Hours:


Monday Friday















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3757   6/10/15-6/30/15