Directs the daily work
environment for Records Clerks and clerical/administrative staff, and
relays/explains special orders and information from the Administrative Deputy
Chief and the Chief of Police.
Assesses work area
manpower, staffing patterns and work schedules according to departmental
Checks time, work
sheets and payroll information submitted by personnel for accuracy and
completeness in preparation for submission to the finance office.
maintenance and updating of personnel files including employee earnings and
deductions, classification, and benefit time.
of direct reports and gives advice when necessary; counsels and evaluates
performance and recommends personnel actions when necessary.
reconciles daily fees collected relative to police related business, including
but not limited to tickets, bonds, and vehicle seizure funds.
Serves as dual control
oversight for petty cash, police evidence inventory and other income sources
to the department.
Part of Senior Staff
with responsibilities in organizing, researching and preparing the annual
Establish or enhance
new or existing policies and procedures to aide in the efficiency of the
department and communications between all other village departments.
management of departmental purchases, invoices and invoice preparation.
summary schedules for budgeting purposes.
Oversees and/or orders
supplies, sorts and delivers department mail.
office machines including calculators, copiers and computer equipment.
information inquiries from the public, vendors and other departments.
Promotes and maintains
responsive community relations.
Maintains safe work
areas and equipment, promptly reports work hazards, as necessary.
Reports all work
related injuries immediately, complies with all safety rules and attends
appropriate safety programs.
duties as assigned.
Ability to understand
and provide written and oral communications.
Ability to recall
information (e.g. procedures, regulations, etc.).
Ability to learn and
quickly adapt to change.
Ability to function
independently under general supervision.
Ability to use common
sense and safe practices to accomplish work.
Ability to operate
common office machines/equipment.
Work is performed
both outdoors and indoors, mandates driving, walking, lifting and climbing. In
these cases, severe weather extremes may be encountered. The job incumbent
should exercise common sense and take necessary breaks, practice proper body
alignment, and alert a supervisor of any discomfort, as necessary.
*Must have experience
with Police Recordkeeping.
Strong managerial and
Strong math and
accounting skills, to include balancing and reconciling.
and prioritization skills.
Strong knowledge of
computer software programs.
Ability to communicate
effectively both orally and in writing.
Ability to work well
and create a stable working environment with subordinates, colleagues, other
village employees, department heads and the public.
Ability to adapt to
change and possess the desire for continuing education where needed.
The position has a
salary range of:
$55,376 - $59,319
depending on qualifications
Paid time off benefits
Access to health and
457 retirement savings
Illinois Municipal Retirement Fund pension participation per State law