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Deputy Director,

Police Records and

Evidence Facility

Spokane, Washington

 

 

City of Spokane

808 W. Spokane Falls Boulevard

Spokane, WA 99201

Phone: 509-625-6364

Fax: 509-625-6379

E-mail: gkinyon@spokanecity.org

Website: https://my.spokanecity.org/

 

Salary: $78,070 - $96,319

Population: 208,000

Sworn Officers: 400

Application Deadline: 2/2/18

 

 

 

 

Nature of Work:


Under the direction of the Police Business Services Director, plans, organizes and directs the programs, activities, and personnel of the Spokane Police Department (SPD) Records and Property Departments. Work is complex and involves  significant accountability ensuring SPD Records and Property Department activities are carried out in compliance with federal and state laws and regulations and SPD policies.

 


Supervision:


Work is characterized by a substantial amount of management, administrative, and supervisory duties in the organization, direction, evaluation, and operation of the SPD Records and Property Departments. Directs and evaluates the performance of assigned supervisors and staff. Establishes performance requirements and regularly monitors performance and provides coaching for performance improvement and development; takes disciplinary action to address performance deficiencies in accordance with applicable Human Resources Policies and Collective Bargaining Agreements.

 


General Functions:

  • Provides leadership and works with subordinate supervisory personnel and staff to develop and retain highly competent, service-oriented staff through selection, training, and day-to-day management practices that support SPDís mission, objectives and service expectations; provides leadership and participates in programs and activities that promote a positive employee relations environment.

  • Plans, organizes and directs SPDís Records and Property functions in compliance with federal laws and SPD procedures and guidelines; acts as SPDís Records Coordinator, managing public records disclosure, developing and administering policies for the release of records, reports, and information retained by SPD.

  • Develops essential records programs, prepares record retention schedule, and monitors and maintains SPD records in accordance with applicable laws.

  • Manages ACCESS certification, training, and audit functions, responding to audit results and providing corrective actions as necessary.

  • Manages and directs  the  collection,  compilation, and reporting of crime-related data and statistics submitted by SPD to state and federal agencies.

  • Develops,  recommends,  and  implements processes, policies, and procedures to improve SPD Records and Property efficiency and cost effectiveness.

  • Directs the investigation and  resolution  of  complaints regarding SPD Records and Property activities and/or decisions regarding the release of records and information retained by SPD.

  • Develops, recommends, and manages program budgets.

  • Directs the SPD Records and Property training program; monitoring and evaluating the training of new employees.

  • Performs legislative and policy analysis of complex issues with potentially significant impact on SPD Records and Property operations; formulates approaches and courses of action to address issues identified.

  • Plans and directs the performance of regular  auditing to maintain and ensure National Incident- Based Reporting System compliance by all partner agencies.

  • Advises and trains staff on requirements of the National Incident-Based Reporting System (NIBRS) and submits required reports to the Washington Association of Sheriffs and Police Chiefs (WASPC) and FBI as required to ensure SPD remains compliant and accredited.

  • Counsels and advises Patrol and Command staff on NIBRS reporting and submission of offenses in case reports.

  • Responsible for case report merge of all partnering agency reports through subordinate supervisory personnel.

  • Performs related duties as required.


Requirements of Work:


Knowledge of:

  • Advanced principles, methods, procedures, and practices pertaining to police property and records management.

  • Principles and practices of public administration, including budgeting, purchasing, and maintaining public records.

  • Current trends and technology utilized in the collection, compilation, and extraction of data and statistics.

  • Principles, practices and techniques of program/ project planning and management.

  • Police administration and principles of supervision, training and employee development.

  • Modern police methods, practices, and procedures.

  • Pertinent federal, state, and local laws, codes, and regulations, including applicable WASPC and FBI standards and NIBRS reporting procedures.

Ability to:

  • Plan, organize, manage and direct the SPD Records and Property Departments, encompassing a variety of work programs and functions.

  • Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.

  • Organize, set priorities, and exercise sound judgment within areas of responsibility.

  • Prepare clear, concise and comprehensive reports, correspondence, studies, and other written materials.

  • Operate a variety of computers, standard business software, and a wide range of office equipment.

  • Communicate effectively both orally and in writing.

  • Exercise tact and diplomacy in dealing with sensitive, complex, and confidential issues and situations.

  • Effectively supervise, train and develop employee performance.
    Working Conditions and Physical Demands:
    Work is conducted primarily in an office setting. Incumbents in this classification are expected to communicate verbally, in person, in writing, and by telephone. A computer terminal is used and this requires the use of repetitive arm-hand movements.


Minimum Qualifications:


Any combination of education and experience which would provide the required knowledge, skills and abilities, is qualifying.

 

Generally this would include:

  • A Bachelorís degree from an accredited college or university with a major in Public or Business Administration, Criminal Justice, or a closely related field; and four (4) years of increasingly responsible experience in complex business operations, including two (2) years of administrative and supervisory responsibility.

  • Prior work experience in a law enforcement setting and/or knowledge and understanding of law enforcement records and property management is preferred.

All applicants must submit to a polygraph examination, fingerprint, and background investigation and must obtain WACIC WACIC/ACCESS I and II certification within six months from date of hire.
 

 

Behavioral Standards:

  • Respectful, courteous, and friendly to customers, other City employees, and City leadership.

  • A team player that helps the organization meet its objectives. Takes initiative to meet work objectives.

  • Effectively communicates with customers and other City employees.

  • Gets along with co-workers and managers.

  • Positively represents the City, maintaining the trust City residents have placed in each of us.
    Demonstrates honest and ethical behaviors.


To Apply:


To apply, please send a cover letter, resume,

and Exempt Application, to:

 

Greg Kinyon

808 W. Spokane Falls Blvd

4th Floor City Hall

Spokane, WA 99201

 

OR

 

gkinyon@spokanecity.org

 

Fax: (509) 625-6379
 

Your cover letter, resume and exempt application must be received for your application to be complete.
 


APPLICATION DEADLINE:

 

FEBRUARY 2, 2018

 

 


The City of Spokane is proud to be an
Equal Opportunity / Veteranís Preference Employer
 

 

 

 

 

 

 

 

 

 


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