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Police Records Clerk (Part-Time)

Lisle Police Department

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Contact Information

Address:

Lisle Police Department
5040 Lincoln Avenue
Lisle, IL 60532

Phone Number:

  • 630-271-4146

Position Information

Application Deadline:

  • 07/25/21

Salary:

  • $18.38 - $25.74/hour DOQ

Sworn Officers:

  • 38

Population:

  • 22,000

Position Details

Principal Responsibilities:

  • Provide excellent customer service to Police Department staff, other law enforcement agencies, and the public both in person, over the phone, and through electronic correspondence.
  • Compile, enter, record and organize a wide variety of police records including tickets, reports, warrants, memos, letters, reports, complaints, booking information, restraining orders, citations and fingerprint results.
  • Maintain records management system (LEADS) ensuring accurate data entry, storage, and access; maintain compliance of records management system with various federal and state requirements.
  • Receive/process parking ticket payments and complaints; distribute citation review forms; refer non-payments to collection or court.
  • Run a variety of inquiries through the LEADS system; communicate shift activities and compile necessary LEADS documents; perform LEADS validations with DuComm.
  • Provide records and statistical information to Village personnel or affiliated agencies.
  • Prepare, develop and analyze a variety of reports, documents.
  • Draft correspondence.
  • Prepare and send out accident reports to the Illinois Department of Transportation.
  • Manage and distribute crime reports, traffic reports, citations, warnings or any other forms generated by Department to the appropriate personnel and agencies.
  • Act as a liaison between the Police Department, State's Attorney and the Circuit Clerk of Court office; maintain continuity between departments; summarizes officers' appearances in traffic court and prepares case files for police personnel.
  • Attend traffic court and monitor testimony, convictions and dismissals.
  • Check weekly traffic cases for charges through the computer system; prepare officers' court schedules; produce case files needed in court; process court-mandated expungement of arrest records.
  • Gather, review, and apply redactions to records in response to requests made under the Illinois Freedom of Information Act Operate and monitor security system.
  • Performs other duties as assigned. 

Education, Experience, and Skills:

  • High school diploma or equivalent.
  • Must be at least 18 years of age.
  • Knowledge of modern office practices and techniques with skills in applying state and federal laws, codes and regulations governing Police records management preferred.
  • Excellent public service skills; bilingual skills a plus.
  • Excellent written and oral communications skills with the ability to react in an appropriate manner in sensitive situations as well as handle confidential information with discretion are necessary.
  • Ability to act in a professional manner with the ability to exercise tact and diplomacy as needed to provide support to diverse work group and customer base.
  • Strong organizational skills and attention to detail are required in order to prioritize both the workload and manage large volumes of other work related activities and tasks as needed.
  • Ability to work under pressure and have the ability to take the initiative to solve problems and assume responsibility to establish and maintain quality standards.
  • Skills in compiling and maintaining accurate, complex and extensive records.
  • General knowledge of Police Department policies, procedures and LEADS preferred. 

Notice:

The Records Clerk assists with special projects as needed. This job description is not intended to provide a comprehensive listing of activities, duties or responsibilities that are required of the Records Clerk. Duties, responsibilities and activities may change at any time with or without notice.

This position is FLSA non-exempt.

The hours are Monday-Friday, 3:30P.M.-7:30P.M. 

To Apply:

Applications will be accepted through:

July 25, 2021

Candidates are encouraged to apply online at:

www.villageoflisle.org

AND

Submit an application to:

hr@villageoflisle.org

Please reference Part-Time Police Records Clerk in the subject line of your email.



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