Position Details
The Village of South Holland, Illinois, a leading suburb located 25 miles south of downtown Chicago with a population of approximately 22,000, is actively seeking candidates to fill Records Clerks with its Police Department.
Department:
South Holland Police Department
The South Holland Police Department (SHPD) relies on over 20 different software databases to input and extract information to facilitate its daily operations. Various systems are used to access and maintain files of accident reports, incident reports, arrest records, payment processing, State/Federal records, citation information, towed vehicle information, etc. The Records Clerk operates and generates reports from these databases/systems.
The records clerk often serves as the initial face of the SHPD that is operational 365/24-7 days a year interacting with a diverse population, with varying personalities.
Additional responsibilities of the Records Clerk include, but are not limited to:
- Keeping abreast/documenting all recent accidents, incidents and crimes
- Receives, edits incoming police reports including arrest, offense and crash records
- Reviews, edits and produces accurate arrest and police records and reports
- Complete and mail State related forms
- Data entry of citations and warning tickets
- Prepares police reports and crime complaints for attorneys, courts and victims
- Prepares prosecution case reports for States Attorney's Offices
- Electronically routes police employee court subpoenas
- Maintains police records management filing system
- Receives, processes and receives Police related payments
- Receives payment of alarm permits; sends expiration notices
- Prepares daily transmittal of cash and credit card receipts
- Provides administrative support for the Department
- Transfer mail to Village Hall; distribute incoming mail
- Answers all incoming police department phone calls
- Prepares monthly statistical reports
- Performs prisoner checks of adult and juvenile offenders in custody
- Dispatch officer to police lobby using Computer Aided Dispatch (CAD) system
- Use two-way radio to notify dispatch center and officers of police dept. emergencies
- Ability to relate well with personnel and the public in a fast paced law enforcement environment
- Monitoring Law Enforcement Data Agency System (L.E.A.D.S.)
Requirements/Skills:
- Minimum of 18 years of age, high school diploma or GED equivalent.
- Tact, diplomacy, and strong interpersonal skills.
- Ability to maintain confidential information.
- Must obtain L.E.A.D.S. certification within 90 days of hire.
- Customer service, organizational skills and ability to multitask is essential.
- The Records Division is a 24hr operation which requires availability to be scheduled on any of the three shifts; Days, Afternoons or Midnights and National Holidays. Maximum of 28 hours a week.
- Must possess a valid driver's license.
- Work environment may require extended computer monitor usage, standing for prolonged periods of time as well as repetitive motions such as typing.
- Strong written (including spelling, grammar and punctuation skills), oral communication and computer skills are essential for success in this position.
Successful candidates must assist in moving the Village forward through modeling behavior that is consistent with our Good to Great leadership philosophy, and the overall mission and vision as public servants; demonstrate behavior that is consistent with the characteristics of a Servant Leader; have the ability to interact effectively with the public, department leadership, fellow employees and village officials; preserve the integrity of our organization by making decisions that are in the best interests of the organization; and perform all job duties in compliance with the rules and regulations of the Village of South Holland with high ethical standards and behaviors.
Employment applications are available online at:
www.southholland.org
Completed applications must be submitted by March 31, 2022 to:
Employment@SouthHolland.org
EOE
