Police Administrative Coordinator

Prospect Heights Police Department

Contact Information

Address:

Website:

• www.prospect-heights.il.us

Phone:

• 847-398-5511 ext. 151

Email:

• wcaponigro@prospect-heights.org

Application Deadline:

• Until Filled

Salary:

• Starting Range: $45,000.00 - $53,500.00, depending on qualifications

  Excellent benefits

Position Details

DEFINITION & PURPOSE:

This is highly responsible professional and administrative position in assisting the Chief of Police in the activities of general services, community relations, communications and finance. Work involves an understanding of the programs and policies of the department and how those, in turn, interrelate with the city as a whole.

The position is responsible for a variety of clerical, records, communications and public contact work, including a variety of assignments, projects and program management. Perform administrative duties including payroll, correspondence, police analyses and management reports. Assist Records Department with FOIA and Subpoena video requests and redactions. Assist front desk operations and records department. Serve as the Court Officer and Administrative Hearing Clerk multiple times a month.

Oversee the Police Department’s media relations, social media and marketing. Act as a Police Liaison/Community Service Officer as needed. This position has an emphasis on representing the Police Department on community committees, advisory boards and community functions. Work is performed under the supervision of the Chief of Police. Assist in developing, organizing and presenting outreach activities and volunteer programs related to crime prevention and emergency preparedness. Serve as a liaison among the community, City departments and various other organizations. Maintain crime prevention literature and materials for programs.

This position wears many hats on a day to day basis:

• Community Liaison Officer
• Public Information Officer
• Desk Officer/Records Clerk
• Chief’s Administrative Assistant
• Court Officer
• Administrative Hearing Clerk

MINIMUM TRAINING & EXPERIENCE REQUIREMENTS:

Graduate with an Associate’s degree, preferable a Bachelor’s degree and experience which provides the following knowledge, abilities and skills:

• Ability to operate radio and telephone equipment quickly and accurately under heavy load conditions.
• Ability to speak clearly and concisely in a well-modulated voice and to use good diction.
• Ability to maintain required records and performs use of Microsoft Word, Excel, Publisher and Adobe.
• Ability to establish and maintain effective working relationships with others.
• Ability to multitask and meet deadlines.
• Follows safety policies and procedures.
• Reports all unsafe conditions, accidents and acts to supervisor.
• Reports all accidents to supervisor immediately
• Follows recognized safe work practices.
• Knowledge of basic Finance practices.
• Available to work days, some evenings and some weekends.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to write, type or feel objects or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision with the ability to adjust focus. Work includes the use of a computer, adding machine, fax machine and copier.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate.

NECESSARY SPECIAL REQUIREMENTS:

Must be able to successfully pass a thorough background investigation that includes showing a clean record regarding felony and/or misdemeanor convictions or arrests. Must be able to successfully pass a pre-employment physical/drug screen examination following a conditional employment offer.

APPLICATION:

This class specification is intended merely to identify the class and illustrate the kinds of duties that may be assigned to individuals holding this position. It should not be interpreted as describing all the duties whose performance may ever be required of such employees, or be used to limit the nature and extent of assignments such an individual may be given.

HOW TO APPLY:

Position is open until filled.

Interested candidates are required to send a cover letter, resume and three references to:

Bill Caponigro, Chief of Police

Prospect Heights Police Department

14 E. Camp McDonald Road

Prospect Heights, IL 60070

847-398-5511 ext. 151

OR

E-mail to:

wcaponigro@prospect-heights.org

The City of Prospect Heights, Illinois is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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