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Police Records and Office Manager

Lewis University


Contact Information


Lewis University
One University Parkway
Romeoville, IL 60446


Phone Number:

  • 815-836-5137

Fax Number:

  • 815-836-5900

Position Information

Application Deadline:

  • Until Filled


  • Salary is negotiable and commensurate with skills and experience. Your total compensation goes beyond the number on your paycheck. Lewis University provides tuition benefits, health plans and retirement benefits that add to your bottom line.

Position Details

The Position:

The Lewis University Police Department invites applications for a Police Records and Office Manager to provide administrative support to the department with specific focus on police records, training records, budget, and overall police administrative office operations. Additionally, the Records and Officer Manager is responsible for hiring, training and supervision of the department's student Campus Safety Assistants. Lewis University serves a diverse student population and community and we invite applications from individuals that embody a commitment to diversity.

Primary Responsibilities Include:


  • Maintain department records, both electronic and hard-copy, including citations, incident reports, computer aided dispatch logs and other police records.
  • Collect and analyze department crime data for publication to the general public and various federal and state compliance entities.
  • Assist in preparing the annual security and fire safety report (Clery Report).
  • Respond to requests for information and records from courts, community members, outside law enforcement agencies and other University departments.
  • Prepare court filings for transmittal to the Will County Circuit Clerk.
  • Maintain a liaison relationship with the Will County Circuit Clerk's Office regarding changes in court dates, schedules, and transmittal processing.
  • Maintain and update memoranda of understanding and interagency agreements.
  • Administer parking permit system, including assisting customers with problem-solving, account changes and trouble-shooting.
  • Maintains appropriate security and confidentiality of information created or encountered in the performance of assigned duties.
  • Regularly audit persons and property entered into LEADS, transmit new entries, maintain records and communicate updates to the Illinois State Police.


  • Maintain accurate records of department members' training including State mandated training, University required training, in-service and in-house training.
  • Maintain records of department employees' LEADS, CJIS and HAZMAT training and certification and provide notification to employees of impending expiration; maintain department's LMS and CJIS rosters.
  • Submit training requests for department personnel to outside training agencies such as the local MTU, ILETSB, and SLEA.
  • Coordinate with patrol scheduling supervisor to schedule officers for in-service training.
  • Administer Police Law Institute and other on-line training programs.
  • Facilitate training for identified campus security authorities in accordance with provisions of the Clery Act.


  • Select, train and supervise a team of 12-20 student Campus Safety Assistants.
  • Provide administrative support to the Chief of Police and other department members.
  • Assist department members with various projects.
  • Prepare requisitions and purchase orders and maintain current and accurate budget records.
  • Maintain and replenish department office supplies as needed.

Lewis University Located 25 miles southwest of Chicago, Lewis University is an innovative and forward-thinking Catholic university offering market-relevant undergraduate and graduate programs to 6,500 students. Sponsored by the De La Salle Christian Brothers, Lewis University has been nationally recognized for preparing intellectually engaged, ethically grounded, globally connected and socially responsible graduates. In addition to our main campus in Romeoville, Illinois, we have a growing number of fully on-line programs and locations in Oak Brook, Tinley Park and Albuquerque, NM.

For additional information on Lewis as an institution, please see our website at:

Minimum Qualifications:

  • A bachelor's degree plus 1-2 years of relevant experience or equivalent combination of education and training.
  • At least 21 years of age.
  • Must possess a valid driver's license with a safe driving record.
  • This is a security sensitive position requiring a criminal background check.
  • Demonstrate proficiency in Microsoft Office applications and experience with computerized records management systems.
  • Comply with all laws and regulations that pertain to the confidentiality of criminal justice records.
  • Acquire and combine computer data and generate reports using computer software, various data sources, and analytical methods.
  • This position requires attaining and maintaining certifications for access into local, state and national computerized criminal history databases and associated telecommunications systems.

Preferred Qualifications:

  • Previous experience in police records management including expertise in I-UCR and NIBRS standards.
  • Experience in campus public safety compliance including a knowledge of the Clery Act and Title IX.
  • Knowledge of criminal law, police and court procedure, property and evidence law and practice. LEADS and CJIS certification.

Application Process:

For full consideration, interested applicants can view a full description of this position and apply online at, visit:

Inspired by the University's Mission values of Wisdom, Knowledge, Justice, Fidelity and Association, the Lewis Community declares that we are a Sanctified Zone where people are committed to working to end racism, bias and prejudice by valuing diversity in a safe and nurturing environment. Lewis University, sponsored by the De La Salle Christian Brothers, serves a diverse community and is committed to promoting diversity and inclusion on our campus as an equal opportunity employer. We invite applications from individuals that embody a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status and other protected status as required by applicable law. We are fully dedicated to providing opportunities for development of the whole person. To demonstrate this commitment, Lewis University wishes to build a culturally diverse workforce which strongly encourages applications from women, minorities, individuals with disabilities and veterans.

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