Police Administrative Assistant/Records Clerk 2

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• High School education or equivalent is required and clerical experience with a police background is preferred. 

TECHNICAL SKILLS:

• Experience and proficiency with Police related databases, CAD systems and computer programs such as LEADS, Spillman is preferred.
•  Adobe, Microsoft Office, Word, Powerpoint, and Excel is required.
• Experience with maintaining and modifying websites, is preferred.

LANGUAGE SKILLS:

• Ability to read and comprehend instructions, correspondence, and memos; to compose and prepare reports; and to communicate effectively, both orally and in writing. 

REASONING ABILITY:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel objects, tools or controls.  The employee frequently is required to walk and sit and occasionally required to stand, reach with hand and arms, climb or balance; stoop, kneel, crouch, talk, hear or smell.  The employee must occasionally lift and/or move up to 25 – 40 pounds.

WORK ENVIRONMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee works in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, and the like.

SAFETY COMPLIANCE:

All employees are expected, as a condition of employment, to adopt the concept that the safe way to perform a task is the most efficient and the only acceptable way to perform it.  Safety adherence of performance will be considered an important measure of employee performance evaluation.  As such, the employee must:

• Comply with established safe work rules and the special instructions of the supervisor.
• Report all accidents and injuries immediately and cooperate in all accident and injury investigations, supplying supervisors with full and complete information.
• Submit recommendations for Safety and efficiency, as well as report defective equipment and unsafe conditions.
• Know their exact duties in case of fire or catastrophe.
• Use safety equipment provided for personal use in performing daily work assignments.
• Only operate equipment trained and authorized to operate.
• Provide public protection from unsafe conditions and hazards resulting from municipal work operations.
• Participate in special safety activities, as designated, such as Safety Committees, Job Safety Analysis, special training, etc.

AVAILABILITY FOR DUTY:

The primary hours for the position are, in person, 9am-5pm, Monday-Friday.  However, the employee must have the ability to attend meetings and events after hours and weekends.  Also, be able to respond for duty in the event of community emergencies.