Executive Secretary

DuPage Public Safety Communications (DU-COMM)

Contact Information

Address:

Website:

• www.ducomm.org

Phone:

• 630-260-7500

Email:

• HR@ducomm.org

Application Deadline:

• 11/17/23
• Or until position is filled

Salary:

• Starting: $71,000 +/-, DOQ

  Benefits:

  • Paid time off (PTO) of 208 hours each year
  • Group health insurance: HMO 15% employee contribution with PPO options available
  • $40,000 group life insurance
  • IMRF pension
  • Health Insurance: HMO or PPO (with HSA)
  • Dental/Vision available
  • Life Insurance $40,000 policy at no cost to employee
  • IMRF Pension – retirement, death, and disability benefits
  • Paid Time Off (PTO)
  • 10 Vacation, 10 Holiday, 6 Sick days all in 1 bank
  • 8 hours earned every pay period after 30 days
  • Extended Sick Leave (ESL)
  • Additional 6 sick days (for illnesses with physician documentation)
  • Approx. 2 hours every pay period
  • Other optional (employee paid) benefits include:
  • Voluntary life insurance, 457 Plan, LegalShield, FSA, Allstate supplemental insurance

Population:

• 850,000

Position Details

EXECUTIVE SECRETARY POSITION ANNOUNCEMENT

DuPage Public Safety Communications (DU-COMM) located in DuPage County Illinois, seeks a highly qualified and motivated person to fill the open position of Executive Secretary.

DU-COMM is a large consolidated public safety communications center in Illinois and currently serves forty-four (44) member agencies and over 850,000 residents in DuPage and neighboring counties. DU-COMM receives requests for Police, Fire, and EMS via 9-1-1 and non-emergency lines. DU-COMM processes almost 1 million phone calls each year and over 700,700 calls for service. Municipalities and fire districts work together to provide a high level of service to their citizens in public safety communications. DU-COMM has a staff of 118 and employs 87 full-time 9-1-1 Telecommunicators. The FYE2024 budget is $20.4 million.

The primary responsibility of the Executive Secretary is to perform clerical-based work and assist in maintaining records of the agency.

Essential functions include, but not limited to:

• preparing meeting agenda, packets, and minutes for distribution
• proof, format, and publish agency policies
• preparing agency meeting rooms for meetings
• process Freedom of Information (FOIA) requests and internal records requests
• photocopy projects
• paperwork/records compliance

Additionally, a successful candidate must be able to communicate professionally via phone and email with DU-COMM staff and member agencies.

Candidates: 

• Should possess strong proofreading, problem solving, and communication skills, as well as the ability to work one-on-one and in a group environment.
• Must have experience with Microsoft Office. This can be demonstrated with a minimum of two (2) years’ experience in office management or executive secretarial duties. 

Knowledge of public meetings (Open Meetings Act and Roberts Rules of Order), municipal or public safety environment, and some finance responsibilities are desirable.  Candidates should also possess knowledge of proper usage, spelling, punctuation, and grammar.

See Executive Secretary job description for minimum and preferred qualifications.

Hiring Process: 

• Full Application, resume, & cover letter
• Interview, Skills Assessment, & Tour 
• Conditional Offer of Employment
• Polygraph
• Full Police Background
• Psychological Evaluation
• Medical/Drug Screenings

Schedule:

• Monday – Friday 0800-1630
• Major Holidays off

How to Apply:

Submit resume, cover letter, and a DU-COMM application, via email, to:

HR@ducomm.org

OR

In person

Applications are available at:

www.ducomm.org

OR

At:

420 N. County Farm Road

Wheaton, IL 60187

Applications will be accepted until November 17, 2023 or until the position is filled.  Resumes alone will not be accepted.  All items (resume, cover letter, completed application) must be submitted to be considered for the position.

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