Administrative Assistant III

College of DuPage

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Contact Information

Address:

College of DuPage
425 Fawell Boulevard
Glen Ellyn, IL 60137

Website:

Phone:

  • 630-942-2800

Position Information

Application Deadline:

  • NA

Salary:

  • Hiring Range: $17.10 - $17.50/hour

    Classified 8 Hourly

    Competitive starting pay is dependent on education and experience.

    College of DuPage also offers a generous benefits plan which includes:

    • Paid time off
    • Tuition discounts for employees and dependents
    • Medical, dental, vision effective the first day of employment
    • Retirement benefits
    • Collaborative and friendly environment


Position Details

Administrative Assistant III, Suburban Law Enforcement Academy (FT), CFRN21953SLEA

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:

Assist SLEA in the preparation and delivery of Basic Recruit Academy training. Provide administrative support through the performance of secretarial duties in direct support of SLEA's training program. Must be organized with attention to detail in this fast-paced office. Be able to handle confidential information in a professional manner.

  • Assist SLEA staff in preparation of delivery of basic recruit academy classes.
  • Process registration materials/certificates for each class.
  • Assist in scheduling recruit classes and additional time needed.
  • Communicate regularly with the Illinois Law Enforcement Training and Standards Board, Northeast Multi Regional Training, Mobile Training Units, Executive Institute, COD, etc.
  • Disseminate appropriate evaluation materials for all Basic Academy classes, and process upon completion to the appropriate department, agency, Training Board.
  • Forward all processed class/instructor evaluations to the appropriate Manager or Coordinator for review and file.
  • Acts as receptionist; answer phones, transfers calls to appropriate staff, and record and distribute messages to full and part-time staff members.
  • Contact and assist instructors regarding necessary copying or training/handout materials for student dissemination.
  • Assist instructors in updating tests/examinations for training classes.
  • Assist in preparing/processing requisitions necessary for ordering teaching supplies, follow-up on receipt of supplies ordered.
  • Interact with instructors as needed to determine class/program needs.
  • Type office correspondence, memorandums, and reports.
  • Maintain SLEA class, course and instructor training materials and ensure master files remain current.
  • Assist in managing classroom usage, materials and supplies as needed for class.
  • Assist office personnel in support functions as needed.
  • Provide support for Basic Academy Power Tests and Graduations.
  • Other related duties as assigned.

Qualifications: 

  • Education
    • High school diploma or equivalent required.
    • Associates Degree in Office Technology preferred.
    • Two years of college level business courses preferred.
  • Experience
    • 1 to 2 years office experience in an educational or public safety environment required.
    • Microsoft Office package proficiency required.
    • Typing speed of 50 wpm required.
    • Proficiency in written and spoken English required.
    • 3 years office experience in an educational, public safety office environment preferred.

Working Conditions:

  • Computer, multi-line phone, calculator, copier, various printers, scanner, and electronic typewriter, mobile computer lab, media bunkers, FAX machine, etc.
  • Pleasant office - non-smoking.
  • This position requires a background check and drug screen.

Hybrid Remote Eligible:

Yes

To apply, visit:

https://apptrkr.com/5128116

College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.



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