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Police Records Assistant (Part-Time)

City of St. Charles

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Contact Information

Address:

City of St. Charles
2 E. Main Street
St. Charles, IL 60174

Phone:

  • 630-377-4446

Position Information

Application Deadline:

  • 07/21/24

Salary:

  • Starting: $27.51/hour

    This part-time position is pension qualified with the Illinois Municipal Retirement Fund (IMRF) and eligible for the 457 deferred compensation plan and paid holidays.

    Part-time employees are not eligible for health insurance.

Sworn:

  • 56

Population:

  • 33,366

Position Details

Four positions available

Police Records Assistant (Part-Time)

The St. Charles Police Department seeks to hire competent, dedicated, customer service focused administrative assistants to staff the Police Records front desk at the police department.

These part-time positions will include weekdays, evenings and weekends for 23 to 26 hours a week Schedules are as follows:

  • Position 1 – Saturday & Sunday 8:00 am – 4:00 pm and Tuesday & Thursday 12:00 pm – 5:00 pm
  • Position 2 – Saturday & Sunday 4:00 pm – 8:00 pm and Monday, Wednesday, Friday 12:00 pm – 5:00 pm
  • Position 3 – Saturday & Sunday 8:00 PM – 12:00 am and Monday, Wednesday, Friday 5:00 pm – 10:00 pm
  • Position 4 – Monday – Friday 7:00 am – 12:00 pm

Job Description:

  • Responsible for a variety of administrative and customer service tasks at the Police Records front desk. Assists with inquiries, projects, and tasks as requested or assigned. 
  • Welcome citizens and visitors by greeting them, in person or on the telephone, and answering or referring inquiries appropriately. 
  • Receive citizen complaints and take appropriate action to initiate an efficient response. This includes handling after-hours non-911 emergency call-outs for City staff to respond to a variety of situations. 
  • Utilize written procedures and department computer systems to make inquiries, perform miscellaneous clerical functions, and assist the public, officers, and other law enforcement agencies. 
  • Accept various cash payments and issue receipts with accuracy.
  • Monitor department surveillance, intercom, and security system. 
  • Applicants will occasionally work alone in the office and should have the flexibility to cover other shifts when needed to provide office coverage.

Requirements:

  • High school diploma or equivalent.
  • One year of receptionist or administrative experience, prior police experience is a plus. 
  • Fluency in Spanish is a plus. 
  • Ability to communicate effectively and tactfully and maintain composure in stressful situations.
  • Operate a variety of computer systems, software programs, and applications to inquire and perform data entry.  
  • LEADS (Law Enforcement Automated Data System) authorization, or ability to obtain within six months of hire. 
  • Perform duties with initiative, good judgment and resourcefulness.
  • If selected, successful completion of a background check, including fingerprinting, and drug screen are required.

To see what it is like to work for the City of St. Charles check out our YouTube Channel.  

Application Instructions:

Apply online by Sunday, July 21, 2024 at:

www.stcharlesil.gov/jobs

Thoroughly complete the employment application. Resumes and any additional documents can be attached in the online application system.  If you are unable to apply online, or for other assistance, please contact 630-377-4446.

The City of St. Charles is an Equal Opportunity Employer.



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