Position Details
The Village of Round Lake Heights Police Department is now accepting applications for the following PART-TIME position vacancy: RECORDS CLERK
Position Summary:
The Records Clerk performs duties aimed at assisting in the effective and efficient operation of the Police Records Department. These tasks and responsibilities afford relief to Department administrators by providing valuable clerical support.
Essential Duties/Responsibilities:
- Responsible for collection, data entry, dissemination and storage of all official records and materials submitted from within the department to the records management system relating to criminal activity/ offenses, traffic-related activities, in all services provided by the Department
- Performs data entry and storage tasks as required by the circuit court for coordination of Court-related matters
- Responsible for file maintenance of all criminal and local warrants issued by the court, and any other assignments as necessary to fulfill the oath of Deputy Clerk of the Circuit Court Distribute offense and complaint reports to various agencies, departments or other pertinent destinations
- Performs general office duties including but not limited to typing, filing and answering the telephone
- Provide filings, reports and records to individuals, agencies and appropriate entities in accordance with department policies
- Update and maintain arrest cards/records information
- Complete quarter rest packets for officers and transmits adult and juvenile court records to the appropriate Court
- Performs record checks for other agencies
- Process all parking tickets, traffic tickets and red light violations
- Process bonds and expunged orders
- Auditing of all LEADS entries as needed
- Secures driver abstracts from State of Illinois and notifies Secretary of State of DUI arrests and other arrest
- Prepare spreadsheets as needed, maintains electronic and manual files
- Performs other duties as required
Required Skills/Abilities:
- Proficient with Microsoft Office Suite
- Excellent verbal and written communication skills
- Ability to follow written and oral instructions and work within a chain of command
- Ability to exercise sound judgment
- Ability to work with and maintain confidential documents
Education and Experience Requirements:
- High school diploma or equivalent required (GED)
- Some college preferred
- Previous experience working in police records departments preferred
- Obtain and maintain a minimum certification of full access LEADS preferred
- Must pass reference checks, background and medical screenings
- Possess valid Driver's License
- Will train to become both FOIA Officer & Certified Notary
Physical Requirements:
- To successfully perform the essential functions of the job, the employee must be able to stand, walk, and kneel.
- The employee must be able to see, hear, use hands and fingers to feel grasp, handle and operate objects or controls and physically able to lift and/or move up to 10 lbs at a time.
- Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions of the job.
Work Environment:
The duties of this job will be performed primarily is an office setting. The noise level in the work environment is moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
If you would like to apply for this position, submit a completed application and resume in PDF to:
Eric Schmidtke, Chief of Police
619 West Pontiac Court
Round Lake Heights, IL 60073-1328
OR
Via email:
eschmidtke@rlhpd.org
Applications available online at:
https://www.villageofroundlakeheights.org/police-department
Underneath Staff Contacts-Go to jobs and printout application & then submit to us.
Questions pertaining to this employment can be directed to:
Eric Schmidtke, Chief of Police
eschmidtke@rlhpd.org
847-546-9704 ext. 342
The Round Lake Heights Police Department and the Village of Round Lake Heights provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
In addition to federal law requirements, the Village of Round Lake Heights complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The Village of Round Lake Heights prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
