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Records Supervisor

Village of Cary

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Contact Information

Address:

Village of Cary
655 Village Hall Drive
Cary, IL 60013

Phone Number:

  • 847-639-2341

Fax Number:

  • 847-639-2735

Position Information

Application Deadline:

  • 09/18/19
  • @ 5:00 PM

Salary:

  • This is a full-time, forty-hour per week position. The hours are generally Monday through Friday, 8:00 AM to 4:30 PM.

    Salary Range: $57,548.00 - $83,444.00 depending upon qualifications

    The position includes an excellent benefit package, including:

    • Health and life insurance
    • IMRF pension
    • Vacation time
    • Paid holidays and sick days 

Sworn Officers:

  • 26

Population:

  • 18,200

Position Details

Seeking qualified individuals for the position of Records Supervisor in the Police Department.

The position will direct and coordinate the activities of the Records section. This is an exempt, "working supervisory" position responsible for assisting the Deputy Chief of Support Services in the planning, organizing, and direction of the daily operations of this area of responsibility.

Some of the Responsibilities Include:

  • Plans, assigns, and reviews the work of the Records Assistants to ensure the orderly and accurate compilation, processing, maintenance and retrieval of the Department's operational records.
  • Serves as the custodian of records for the Police Department and performs all associated duties.
  • Evaluates, counsels, trains, supervises and schedules all assigned personnel.
  • Maintains awareness of and oversees compliance with all applicable departmental, federal, state, and local standards for the types of records produced and to be stored, the nature of the information within the records, requirements for retention of the records, and any applicable protocol regarding use and dissemination of the records.
  • Prepares a variety of monthly and periodic statistical reports and reviews police case reports.
  • Supervises walk-in requests for service and all requests for police records. May serve as Department FOIA representative.
  • Supervises assigned clerical and record-keeping functions for adult and juvenile files and all information requests from other agencies. Maintains appropriate confidentiality of records.
  • Provides input for the Records Unit budget requirements.
  • Serves as the Department's LEADs Agency Coordinator (LAC) and interacts with the McHenry County Emergency Telephone System Board for Computer-Aided Dispatch and Records Management issues.
  • Assists in Department-wide quality control related to documentation and report writing. 

Required Knowledge, Skills and Abilities:

  • High school diploma or GED required.
  • Five (5) years experience desired, as an employee of a law enforcement agency, preferably with experience as a crime analyst, records clerk or supervisor.
  • Knowledge of law enforcement records management with supervisory experience preferred.
  • Computer experience with Microsoft Word, CJIS, LEADS, Access, Excel, OneDrive, Sharepoint or similar programs.
  • Excellent public relations skills; bilingual skills a plus. 

Application and Review Process:

Applications may be obtained on the Village website:

www.caryillinois.com

Please submit a cover letter, resume and application to:

hr@caryillinois.com

Hard copies and faxed submittals will be declined.

The application deadline is September 18, 2019 at 5:00 P.M.

Applicants with disabilities, who will need accommodations in order to complete any portion(s) of the application, should contact the Village of Cary - Administration Department.

The Village of Cary is an equal opportunity employer.



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