Position Details
The Village of Island Lake Police Department is now accepting applications for the following position vacancy: POLICE RECORDS CLERK (PART-TIME)
Position Summary:
The Village of Island Lake seeks a motivated person up to 25 hours per week to provide customer assistance, data entry, and answer non-emergency calls and perform various general office duties within a 24-hour police operation.
Under supervision of the Police Records Supervisor and Chief of Police, this position is responsible for performing a variety of clerical and technical duties related to the maintenance of Police Department records; providing assistance and information to Police Department staff and other Village Departments; and providing responsive, courteous and efficient service to Village residents and the general public. In addition, the individual must possess the ability to perform job duties in a confidential manner.
Job Requirements:
- High school diploma, or equivalent.
- Requires working knowledge of office equipment, procedures, and practices.
- Requires working knowledge of business English, spelling, and arithmetic.
- Requires ability to type accurately at a working rate of speed.
- Requires ability to prepare, maintain, and submit a variety of files, records, and reports.
- Requires ability to work independently and efficiently following established guidelines and procedures.
- Requires ability to speak on the phone in a well-modulated voice, using good enunciation and grammar in choice of words.
- Requires ability to perform varied clerical recording and processing functions requiring general knowledge of the office of assignment.
- Requires ability to attend to detail with accuracy.
- Requires ability to operate standard computer software and hardware.
- Requires ability to provide routine information and general assistance to persons over the phone and in person.
- Requires ability to communicate effectively both verbally and in writing.
- Requires ability to establish and maintain satisfactory working relationships with co-workers and the general public.
- Passage of a background and criminal history investigation, reference check, and qualifying pre-employment medical examination and drug screen.
General Responsibilities:
- Maintain and update reports and records in the Department's record management system, including scanning of related case documents for accurate record keeping purposes; maintain the integrity of documents and information sensitive to public safety and law enforcement.
- Assist the public by answering or seeking the answers to a variety of questions concerning the Police department and the Village regarding its ordinances, policies and procedures.
- Front office reception; including handling walk-in traffic.
- Process requests for Freedom of Information Act (FOIA), subpoenas, seal/ expungement orders, the state's attorney's office, local prosecutors, and DCFS.
- Process all facets of all citations including: data entry, receipt and post payments, prepare violator notifications for adjudication hearing dates and fine escalations; update records as necessary.
- Operate LEADS state records system to retrieve data regarding persons and vehicles and must be able to obtain LEADS certification within 6-months of hire.
- Route reports and other documentation to proper departments or outside agencies.
- Interacts with and is knowledgeable of various Village departments.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Work Environment:
The duties of this job will be performed primarily is an office setting. The noise level in the work environment is moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Application Process:
Applications are available on the Village website at:
https://villageofislandlake.com/administration/police/
Submit application materials to:
Email to:
Jennifer.Paulus@islandlakepolice.com
Please include a cover letter and resume.
OR
Mail to:
Island Lake Police Department
Police Chief Jennifer Paulus
3720 Greenleaf Avenue
Island Lake, IL 60042
