FOIA & Property Clerk

NOW HIRING

DESCRIPTION:

The Village of Glen Ellyn’s Police Department is seeking qualified candidates for the position of full time FOIA & Property Clerk.

This position is responsible for processing Freedom of Information Act (FOIA) requests; providing clerical and technical support for Police Department records; and performing duties related to the intake, storage, tracking, and disposition of physical and digital evidence.

The FOIA & Property Clerk supports the Records Division and Property Officer to ensure compliance with statutory requirements, maintain accurate records, uphold strict chain-of-custody standards, and deliver responsive, courteous, and efficient service to internal staff, outside agencies, and the public.

ESSENTIAL FUNCTIONS:

• Receive, log, review, and process FOIA requests; compile responsive records; apply statutory exemptions; prepare redactions; and issue timely responses in accordance with FOIA requirements. 
• Review and redact documents, photographs, audio/video files, and other sensitive materials in accordance with legal and confidentiality standards. 
• Scan, index, and file documents and case materials within the Department’s records management system. 
• Receive, classify, store, track, and dispose of physical and digital evidence while maintaining strict chain-of-custody protocols. 
• Determine appropriate evidence disposition based on case status, statutory requirements, and Department procedures, coordinate evidence destruction and transfers with courts, laboratories, and law enforcement partners. 
• Respond to inquiries from attorneys, government agencies, the public, and internal staff regarding FOIA requests and property release procedures. 
• Provide general clerical and administrative support to Police Department personnel as needed. 

QUALIFICATION REQUIREMENTS:

• High school diploma or equivalent (GED). 
• Minimum one (1) year of experience in law enforcement, public safety, or municipal government. 
• Valid Illinois driver’s license. 
• Ability to obtain and maintain FOIA certification, 40-hour property/evidence management training, and LEADS certification (within 3 months of hire). 
• Ability to interpret and apply Village, State, and Federal laws, policies, and procedures. 
• Strong verbal and written communication skills with the ability to maintain professionalism and confidentiality. 
• Excellent organizational skills: ability to multi-task and manage deadlines in a fast-paced environment. 
• Ability to function independently, exercise sound judgment, and handle sensitive information with discretion. 
• General proficiency in office equipment and computer software, including Microsoft Office; familiarity with Axon, TechShare, and JustFOIA preferred. 
• Strong accuracy, attention to detail, typing skills, and basic mathematical competence.

HOW TO APPLY:

1. Interested candidates should submit a cover letter, resume, and employment application (click here) to applicants@glenellyn.org. Hard copies (faxed, mailed, hand-delivered) of resumes will be declined.
2. Applicants must indicate (Job ID: #50-25 -Community Service Officer) in the subject line of their e-mail.  
3. The selected finalist will be required to successfully pass a pre-employment criminal background check, reference check, and post-offer medical physical with a drug/alcohol screen. 
4. The position is open until filled; Review of applications will begin upon receipt. Candidates requiring reasonable accommodations under the Americans with Disabilities Act should contact Human Resources at 630-469-5000.

THE VILLAGE OF GLEN ELLYN IS AN EQUAL OPPORTUNITY EMPLOYER