Records Specialist

Village of Winnetka

Contact Information

Address:

Website:

• www.villageofwinnetka.org

Phone:

• 847-716-3546

Email:

• aeriksson@winnetka.org

Application Deadline:

• Until Filled

Salary:

• $62,968 - $88,601, DOQ

Sworn:

• 31

Population:

• 12,500

Position Details

The full-time Records Specialist is a non-sworn member of the Winnetka Police Department.

This position compiles reports and statistics, maintains logs and records, and processes warrants, citations, and case records. The Records Specialist has frequent public contact and works independently. The position requires the ability to receive and process information, understand and accurately carry out verbal and written instructions, prioritize tasks, maintain confidentiality of information and material, and exercise discretion and judgment in accordance with established rules, policies, practices, and procedures.

Essential Functions: 

• Perform data entry, information management, quality control, and maintenance of databases and paper files of Police Department records.
• Operate, enter, and retrieve data from computer systems, such as the Law Enforcement Agencies Data System (LEADS), National Crime Information Center (NCIC), Computer Aided Dispatch (CAD), and other law enforcement databases.
• Review, ensure compliance, classify, photocopy, and route incident reports for recording and filing; prepare monthly, quarterly, and annual reports for the Department and other agencies as assigned.
• Manage body camera inventory and record retrieval.
• Provide support for all aspects of warrant documentation, including data entry for warrants received and served.
• Respond to requests from other law enforcement agencies, court systems, and insurance companies for traffic stop data, collision data, background checks, and subpoenas.
• Coordinate the Village's administrative hearing process.
• Provide customer service to Police Department visitors, obtain factual information for response to requests for service, and assist visitors with proper form completion.
• Prepare court key schedules and issue citation books.
• Assist in expunging, purging, and sealing records in compliance with the Department's records retention schedule and state and local requirements.
• Assist with Freedom of Information (FOIA) requests related to the Police Department.
• Assist with parking citation management including the Denver Boot program.
• Perform other duties as assigned. 

Minimum Qualifications:

• High School diploma or GED equivalent.
• Six (6) months of related experience or any equivalent combination of education, training, and experience.
• Ability to obtain LEADS certification within thirty (30) days of hire.
• Ability to learn and understand police terminology, rules, regulations, policies, procedures and operations, and apply the same.
• Ability to handle confidential material and information in an ethical and professional manner.
• Excellent verbal and written communication, analytical, interpersonal, problem-solving, multi-tasking, and decision-making skills. 

Schedule:

Work is performed in between 8:00 AM to 5:00 PM

Monday through Friday, 8 hours daily, 40 hours weekly

Applications must be completed online at:

www.villageofwinnetka.org

For questions or assistance, please contact:

Ann Eriksson, Human Resources Manager

847-716-3546

OR

aeriksson@winnetka.org

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