Administrative Assistant

Cherry Valley Police Department

Chief Roy Bethge

Contact Information

Address:

Website:

• www.cherryvalley.org

Phone:

• 815-332-3432

Email:

• rbethge@cherryvalley.org

Application Deadline:

• Until Filled

Salary:

• $34,840 +/- DOQ

  The Village of Cherry Valley offers employees an outstanding benefits package. Benefit eligibility is based on the status of the position applied for.

  Benefits offered may include the following depending on the job type/status of the position:

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life, Dependent Life & Supplemental Life Insurance Options
  • Voluntary Accidental Death & Dismemberment Policy
  • Pension Plan & Deferred Compensation Plans
  • Paid Holidays
  • Vacation & Sick Leave
  • Employee Assistance Program

Sworn:

• 13

Population:

• 3,230

Position Details

ESSENTIAL FUNCTIONS:

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed.)

• Greets and directs visitors and answers telephones; receives and provides assistance for inquiries or refers callers to appropriate person as necessary; routes communications and messages for department personnel.
• Performs administrative support functions such as data entry, typing, filing, reviewing and processing paperwork.
• Compiles data for special projects or reports as assigned, ensuring completion by specified deadlines and in accordance with established goals and objectives.
• Types a variety of materials that may include correspondence, memoranda, reports, communications, resolutions, policies, schedules, or records from prepared or handwritten copy.
• Assumes responsibility for correct spelling, punctuation, grammar and format.
• Utilizes data entry, word processing and spreadsheet software to develop and maintain written communications and information.
• Utilizes file maintenance programs to enter, store and/or retrieve information as required or to establish or modify existing files.
• Receives invoices and/or payments; receipts and records payments, balances monies or revenues, researches inconsistencies in records.
• Prepares accounts payable and payroll checks for distribution; prepares payment requests; maintains petty cash accounts.
• Assists with the preparation of divisional or departmental budget information.
• Generates statistics; researches, collects and compiles data; prepares supporting charts; verifies reports for accuracy; collates reports; requests additional information as needed.
• Establishes and maintains a variety of tangible files including, but not limited to, correspondence, forms, cards, receipts, reports, and records; maintains log books, ledgers or other audit and tracking records.
• Files and retrieves information as needed; prepares photocopies of various documents as required.
• Operates standard automated office equipment such as multi-line phones, photocopier, computer, printer, calculator, and facsimile.
• May operate two-way radio to receive and transmit information to personnel.
• May compose correspondence as directed.
• May maintain employee schedules, appointments and vacation calendars; may schedule meetings and activities, or coordinate travel arrangements for department or division staff.
• May be required to work overtime.
• Performs other duties as assigned. 

QUALIFICATIONS:

Education/Experience:

• High school diploma or GED
• Two or more years of administrative assistant experience preferred. 

Application available online at:

https://peiasap.com/apply/cherryvpd/

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